Friends of Trent Country Park Privacy and Data Protection Policies
If you currently receive emails from us, we obtained your details as part of the membership process and/or when you signed up for our email updates, which are focused solely on keeping you informed and sometimes asking for assistance. We love keeping in touch with our supporters and we’d like to keep doing so – Trent Country Park is a treasure under stress and your support is critical.
As part of the new process, we need you to confirm your permission for us to hold your data and to contact you via email. If you are already on our list, you should have received an email asking you to confirm your permission by replying. Please do that, so we can keep you on our list. We don’t want to lose you at this important time.
If you are not currently on our email list but would like to be, please click on the ‘Sign up to our news updates here’ link, which uses MailChimp, or send us an email via the Contact page.
PRIVACY STATEMENT/DATA PROTECTION 2018
What we collect. When you joined, the membership form asked for your email address and address. PayPal provides the same data to us when you join online.
How we use your data. In accordance with the General Data Protection Regulation 2018, the information that you have provided to the Friends will be used in the following ways:
- To store it securely either electronically or in paper form.
- To use it only in connection with running the organisation.
- To communicate with you as a Friends member or supporter by email.
- To share with the Committee only.
- To provide the benefits of membership to you.
We will not sell or share any personally identifiable information collected by us to any third party.
How your data is stored. In the majority of cases the data were collected on a paper membership form then added to our electronic supporter list. The paperwork is stored securely by one of our Committee members. Our electronic email list is held securely on a Google server. When someone sends a message via the contact form or direct to our email address the emails are stored securely on the Tsohost (the Web hosting company) server as webmail.
Our website is SSL protected so when you contact us through the website all your details are encrypted before being transmitted to us.
Cookies. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, your computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.
Third party cookies are used on this site – these are cookies found in other companies’ internet tools which we are using to enhance our site, for example Facebook or Twitter have their own cookies, which are controlled by them.
You have the right to complain to the Information Commissioner’s Office if you think there is a problem with the way we are handling your data: ico.org.uk